Sharing resources with others within your organization is crucial. Whether sharing calendars, contacts, tasks, notes, and email folders, to event and conference room scheduling, having a true team collaboration server leads to a more effective, and efficient, business. In addition, with support for industry-standard syncing protocols, these items can be shared from any email, contact, or calendar app on desktop or mobile.

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Share Contacts, Calendars, etc.

SmarterMail is a powerful Windows team collaboration server designed to help businesses connect with customers, employees, and partners using today’s most popular desktop and mobile email clients.

Increase productivity with the enterprise-level collaboration features that most people associate with more expensive mail servers like Microsoft Exchange, features such as shared email folders, and shared contacts, calendars, tasks, and notes.

Mail Server Shared Contacts
Mail Server Calendars and Scheduling

Calendars and Scheduling

Users have access to powerful calendaring features that make it easy to stay connected with both business and personal calendars, either in their favorite desktop or mobile client or in SmarterMail's webmail interface. These features include:

  • Select a default calendar view (daily, weekly, monthly or all appointments)
  • Show task start and end/due dates
  • Specify working/business hours
  • Create rules to auto-clean old calendar entries
  • Free/Busy scheduler with attendee availability
  • Create/manage recurring events
  • Much more

Conference Room Scheduling

It's easy to schedule where to meet for an event, not to mention with whom. A conference or meeting room can be selected as part of the invitation process, and if a conflict is found with one or more invitees it is prominently displayed so that either a different room can be selected, or an alternate date can be found.

Mail Server Conference Rooms
Multi User Icon

User Groups

User groups give permissions to specific subsets of users on the domain, then those groups can be used to access shared resources. For example, if a business wanted to make it easy for members of its sales department to share their calendars with other team members, the domain administrator would create a user group for all the sales department employees.

Mail Server Organizational Calendars

Public Folders

Public folders are created by the domain administrator and can be shared with everyone on the domain, individual users, or even one or more user groups. Public folders aren't connected to a particular account, they're attached to the domain as a whole. Therefore, any domain administrator can manage public folders, making them more versatile for domain users. In addition, public folders can sync to mobile and desktop clients such as Microsoft Outlook.

Public folders can include:

  • Calendars
  • Contacts
  • Tasks
  • Notes

Contact Management

If you use a Global Address List or your own contacts, being able to keep detailed information about each person a you communicate with is imperative. Contact lists can even be shared with others in an organization and synced to mobile and desktop apps as needed.

Mail Server Contact Management
Microsoft Outlooko Delegation


When coupled with industry standard protocols such as MAPI and EWS, SmarterMail offers Microsoft Outlook and eM Client users the ability to delegate access to various features to another user, such as a personal assistant.

Using delegation, it's possible to allow another user access to your inbox, calendars, tasks, contacts, and notes. A user can set the permission level for each delegated feature, including the ability for the delegate to send emails "on behalf of" you, or even respond to calendar invites.

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